Workforce records and shift management
The TIFA workforce platform records shifts, worker documents, attendance, compliance dates and operational reporting.
What the workforce platform records
TIFA uses one workforce system to manage bookings, staff allocation, worker records and attendance. Access is controlled by role.
Shift scheduling
Create, assign, and manage shifts across multiple locations. Staff receive real-time notifications and can confirm availability instantly.
Timesheets and attendance
Digital timesheets with geo-tagged check-in/check-out. Accurate records for payroll and commissioner reporting.
Compliance tracking
Automated tracking of DBS expiry, training due dates, right-to-work documentation, and qualification renewals.
Reporting and analytics
On-demand reporting for commissioners, internal governance, and CIW. Shift fill rates, compliance status, and workforce KPIs.
Automated alerts
Proactive notifications for expiring compliance documents, unfilled shifts, and upcoming training requirements.
Worker profiles
Centralised digital profiles for every worker, qualifications, training records, DBS status, availability, and deployment history.
Workforce records for authorised review
Relevant staffing and compliance information can be shared with commissioners in the agreed format and within their authorised scope.
- ✓ Current compliance status for deployed staff
- ✓ Digital evidence of training completion and DBS status
- ✓ Shift fill rates and deployment analytics on demand
- ✓ Incident and safeguarding records routed through agreed processes
- ✓ Relevant documentation available for authorised review
Mobile app for staff
iOS and Android, shift management, timesheets, and document uploads from anywhere.
GPS check-in / check-out
Geo-tagged attendance verification for every shift.
GDPR compliant
Secure data handling with role-based access controls.
Current records
Updates are reflected for authorised staff and managers using the platform.
Mobile shift and compliance tools
Our app makes it easy for care workers to manage their shifts, track their compliance, and stay connected with the team.
View and confirm shifts
See upcoming shifts, accept or decline, and get reminders, all from your phone.
Submit timesheets
Digital clock-in / clock-out with automatic timesheet generation. No paper forms.
Upload documents
Submit training certificates, ID documents, and qualifications directly through the app.
Track your training
See what training is complete, what's due, and when recertification is needed.
Request a platform demonstration
We're happy to demonstrate how our digital workforce management system supports compliant, transparent staffing.